Canadian-Built Platform

Designed and developed in Canada to support homecare and community agencies with secure, reliable coordination tools.

Core Operational Pillars

Scheduling, Documentation, and Payroll Coordination — centralized.

24/7

Real-Time Visibility

Access schedules, visit tracking, and documentation anytime.

Women-led Canadian-built Care operations software

Built from real care-agency experience, not guesswork.

ZPlanr helps home care and community service agencies coordinate caregivers, verify visits, organize documentation, and prepare billing-ready records from one secure, modern platform.

Built in British Columbia Designed for agency workflows Scheduling, attendance, documentation, billing

Agency operations snapshot

Real-time clarity for schedulers, admins, and caregivers

Live visibility

Last-minute change detected

Adjust assignments, notify the team, and keep the visit covered without scattered messages.

Schedule the right caregiver

Coordinate recurring visits, availability, and coverage in one place.

Planned

Verify attendance

Capture check-ins, activity notes, and visit updates as the day unfolds.

Tracked

Prepare clean records

Turn completed shifts into organized payroll and invoice-ready data.

Ready

5K+

care hours tracked across agency operations

1K+

shifts coordinated with stronger visibility

200+

caregivers supported through the platform

proudly built in British Columbia, Canada

Why ZPlanr exists

We built ZPlanr for the messy reality of care coordination.

Care agencies do not fail because teams do not care. They struggle because daily operations are too often spread across spreadsheets, phone calls, manual notes, chat threads, and disconnected billing processes.

Before founding ZPlanr, Kavita worked as a scheduler in a home care agency. She managed caregiver assignments, handled last-minute cancellations, coordinated shift changes, and supported frontline staff while balancing client needs, caregiver availability, and urgent coverage requests.

She saw the same operational pressure repeat every day: manual schedules, scattered care-plan updates, uncertain attendance visibility, documentation gaps, and payroll discrepancies that created stress for schedulers, caregivers, and agency owners.

ZPlanr was created to bring those workflows together. The result is a care operations platform that helps teams schedule faster, track visits more clearly, document work more consistently, and prepare cleaner billing and payroll records.

Our mission is simple: give care teams the operational clarity they need to deliver dependable, dignified service with less administrative strain.

What we solve

A calmer way to run busy care operations.

ZPlanr replaces fragmented admin work with structured workflows for scheduling, visit tracking, documentation, payroll preparation, and invoicing.

Scheduling without chaos

Manage recurring visits, last-minute changes, caregiver assignments, and daily coverage from a centralized calendar.

Attendance you can trust

Give agencies clearer visibility into check-ins, visit status, activity notes, and missed-visit risk before problems grow.

Cleaner billing records

Convert completed work into organized payroll and invoice-ready information, reducing manual reconciliation work.

Our values

Built around clarity, accountability, and respect.

We believe stronger systems support better care. Every product decision is shaped by the realities of agencies, caregivers, administrators, and the clients they serve.

Clarity

Care teams should know who is scheduled, what changed, and what needs attention without digging through messages.

Accountability

Agencies need reliable records for attendance, documentation, approvals, payroll, invoicing, and compliance workflows.

Respect

Our tools are designed to reduce confusion for caregivers and lower administrative pressure on office teams.

Security-minded

We build with care-sector sensitivity, role-based access needs, and Canadian privacy expectations in mind.

Platform philosophy

One operating layer for modern agencies.

ZPlanr is designed to help agencies move from reactive admin work to proactive operational control. Teams can coordinate visits, monitor progress, keep documentation organized, and prepare accurate financial records.

Centralize scheduling, caregiver coordination, and daily changes.
Track visit activity, notes, attendance, and operational exceptions.
Prepare payroll and invoicing records with fewer manual handoffs.
Give owners and schedulers clearer visibility into agency performance.

Plan

Create schedules, manage recurring visits, assign caregivers, and handle changes with more confidence.

Track

Monitor check-ins, missed-visit risks, field updates, care notes, and service activity from one place.

Document

Keep client service details, caregiver notes, attendance records, and agency documentation organized.

Bill

Generate cleaner payroll and invoice-ready records, with accounting-friendly workflows for growing teams.

Why agencies choose us

Local insight, practical workflows, SaaS-grade simplicity.

Canadian-built and founder-led

Built in Canada for agencies that want local understanding and responsive product direction.

Designed from scheduler experience

Created after firsthand exposure to shift changes, staffing gaps, attendance issues, and admin overload.

Built for operational visibility

Gives agency owners and office teams a clearer view of schedules, visits, notes, records, and exceptions.

Made to reduce manual work

Helps teams replace spreadsheets, scattered messages, and duplicated records with a cleaner operating system.

Why choose us

Our care operations platform is built from real agency experience

Choosing ZPlanr means empowering your agency with a secure, Canadian-built platform designed to simplify scheduling, reduce administrative burden, strengthen compliance, and support the caregivers who serve your clients every day.

⚙️

Smarter Workforce Coordination

Replace spreadsheets, manual processes, and scattered communication with centralized scheduling, recurring shift automation, and real-time visibility across your team.

All Features



Care Documentation & Service Plans

Digitally manage client service plans, caregiver notes, activity logs, and compliance documentation — all securely stored and easily accessible.

Pricing

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Digital Check-In, Activity & Compliance Tracking

Manage shifts, assign caregivers, and track attendance in one centralized calendar built specifically for homecare agencies.

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Billing & Reporting

Generate invoices from completed shifts, monitor payroll records, export to Quibooks, and maintain organized financial data within ZPLANR.